Instructions for Event Builders

Crowne Plaza Helsinki – Hesperia offers 15 flexible meeting rooms suitable for everything from small meetings to events for up to 1,500 participants.

This page provides the key guidelines for exhibitors and event builders.

Exhibiting

✔ Stand setup, decoration, and cleaning are the responsibility of the exhibitor
✔ Fixing to floors, walls, ceilings, or pillars requires hotel approval
✔ Painting is not allowed; Blu-Tack and masking tape may be used only if they leave no marks
✔ The exhibition floor plan must be approved in advance
✔ Bringing vehicles into the venue requires a separate agreement, including ramps, floor protection under tires, and clean tires

Goods Transport and Storage

✔ Goods must be delivered via the meeting side entrance (Kivelänkatu)
✔ Loading dock available; elevator dimensions: 178 × 219 × 116 cm, load capacity 1,000 kg

Additional Instructions 📞 +358 300 308480

Storage space is limited; the exhibitor is responsible for receiving, unloading, storage, and removal of goods.

Cleaning

✔ The hotel is responsible for general cleaning
✔ Stand-specific cleaning and post-event cleaning are the responsibility of the exhibitor
✔ Broken items and adhesive tapes must be removed

Safety

✔ Emergency exits must be kept clear at all times
✔ All materials used must be fire-safe
✔ Flammable liquids or gases must not be stored or used
✔ The location of smoke and heat detectors must be taken into account

Electricity & Power

✔ Standard electricity consumption is included in the price
✔ High-voltage power is charged separately
✔ Exhibitors are responsible for their own electrical equipment

Security & Insurance

✔ The hotel is responsible for fire safety supervision and general order
✔ The hotel is not responsible for exhibitor property unless otherwise agreed in a separate contract
✔ Insurance is the responsibility of the exhibitor

Authorities’ permits & copyrights

✔ The organizer and exhibitor are responsible for obtaining all required official permits
✔ Any music played at the stand must comply with copyright regulations and applicable licensing fees
✔ Direct sales are only permitted with the hotel’s approval

Restaurant Catering

✔ The hotel has exclusive rights to catering services
✔ Only small sweets or similar items may be offered at the stand
✔ The hotel may remove products or charge a service fee if these guidelines are not followed